Event Information

How to Enter
You must enter through your school. For all teachers/schools who are wanting to enter a group please email aimee@eventpromotions.co.nz for the entry information. There is no limit to the number of students you can bring to the event. All schools will be invoiced after the event for the number of students you bring.

Venue
Rotorua Energy Events Centre, Queens Drive, Rotorua

Marshals
All schools must provide at least one marshal. Please ask marshals to be ready for a 9.15am briefing at the Event Promotions stage truck near the start/finish line. Marshals are required to bring a water bottle to keep hydrated and a mobile phone for back up incase of an injured runner although RT’s are provided.

Bus parking
Buses may drop students off at the front of the Energy Events Centre. All buses are to then park on Hautupatu Drive around the back of the Rotorua Energy Events Centre. This is limited parking in the Rotorua Energy Events Centre car park.

Spectator parking
Telly Tubby Hill field (via Memorial Drive) will be open for spectator parking ONLY until the first race kicks off and then it will be closed. There will be no parking available for spectators inside of the Rotorua Energy Events Centre car park, one side is restricted to school bus drop-off and pick-ups and the other for schools to gather for the event.  Please advise your parents/caregivers/spectators of this.

Cancellation
In the event of extreme weather a notice will be placed in the following two places:
Event Promotions Facebook Page https://www.facebook.com/EventPromotionsNZ/
Event Promotions Website www.eventpromotions.co.nz

Race numbers
Race numbers will be couriered or dropped to your school prior to the event day. Race numbers are to be worn on the front of the competitor’s t-shirt and can be kept as a souvenir after the event.

Certificates
Participation certificates for all children will be available online to download. A post event email will be sent out to all teachers with the link for this. Otherwise they can be found on the ‘certificates’ tab on our website.

Course map/ Instructions
The course will be fully marshalled and clearly marked on the day. Please instruct participants to follow the marshal’s directions.

Course etiquette
The course is open to the general public throughout event – be courteous and aware at all times. If you come up behind someone and wish to pass on a narrow road please call out that you wish to pass. There are to be no headphones worn during the event.

Toilets
Are located in the Rotorua Energy Events Centre.

First Aid and safety
St John will be available throughout the day for any medical issues but we ask that all schools bring their own first aid kit. Please inform event organisers if any of your children have a pre-existing medical condition. Ensure all competitors are well hydrated, have plenty of sunblock and bring a sunhat. Most of the course is completed on public roads/gravel tracks – all competitors must wear shoes on the course. We also recommend bringing suitable clothing for after the event (Eg. A jersey in case it gets cold).

COVID-19 
Due to the covid-19 situation we will have event QR codes for your use, hand sanitiser available and increased cleaning of public facilities. Please contact us if there is any extra paper work that needs filled out.

Prize giving
Prize-giving will be held outside the Event Promotions stage truck near the start/finish line at 11.30am upon the completion of the event. Or inside the Rotorua Energy Events Centre if it’s wet. Spot prizes will be randomly drawn and handed out to children at prize giving.

Mini Marathon contact
Aimee Wright
aimee@eventpromotions.co.nz
073483301

Event Timetable
9.15am: Marshal Briefing
10am: Start of event
11.30am: Prize-giving

All children will be separated into their year groups (year 1, year 2, year 3 etc) and will be sent off in waves of 50 – 75 children at a time for safety reasons and to avoid course congestion.

Refunds
Please note all schools will be invoiced after the event for the number of students that attended. This will void any need for refunds in the event that a child who is entered doesn’t attend for any reason.

2020 RAMS form
Click here to access and download the 2020 RAMS form

Rotorua Mini Marathon Passport
Feel free to download the Mini Marathon Passport and track your progress leading up to the event. This is a great way to get kids involved/engaged in the training process.

2020 Rotorua Mini Marathon Passport

Photos and Videos
There will be no official event photographers/videographers at the event so feel free to take your own photos . We (Event Promotions) will however be capturing some photos/videos of the event which will be made available to view here shortly after the event.

Certificates
Certificates will be available to access and download here from Monday 28th September